Category: Small Business

LMS tools, learning management service, learning management system, employee training, train tools, corporate training tools

How a Learning Management Service Can Benefit Your Business

Businesses all over the world are adopting ways to deliver effective learning programs to their employees to help increase user engagement, productivity and retention. Looking after the learning and training needs of your employees is central to the success of every organization. Companies these days want to create a robust platform for corporate training that can deliver effective corporate training programs to a wider audience. And that is where a learning management system (LMS) fits the bill.

A learning management system can offer many benefits to organizations of all sizes. But first, let’s define what an LMS is all about.

What is an LMS?


An LMS is an enterprise-wide application that enhances the flow of information to managers. As described by Asha Pandey, CMD and Chief Learning Strategist at EI Design, it can manage, track, regulate, monitor and deliver learning programs to a wide audience. In addition to delivering fully automated online training, an LMS can support hybrid training models like blended learning and the flipped classroom approach. Also, an LMS solution can deliver training content, assignments and tests to employees, track their progress, manage recordkeeping and offer support on a continuous basis.

Benefits of adopting an LMS

The online revolution has altered our lives in many ways. The way we communicate, shop, and even learn and train have changed for the better. eLearning is an effective way of delivering course material in a classroom or training room environment. eLearning software solutions allow organizations to deliver corporate training programs and courses online, or other platforms.

How an LMS improves learning

  • It keeps track of learning – Employee development and meeting all the compliance norms are the two key factors that concern every organization. With an LMS in place, you don’t have to worry about these factors, as it tracks who has taken the training and how well they performed.
  • It reminds you about retraining – Learning and training should be a continuous process if you want your employees to remain up-to-date on all developments. An LMS can keep you informed on the last training taken by your employees, and the upcoming retraining schedule.
  • It provides real-time reporting – An LMS can track the progress of your employees accurately and provide comprehensive reports in real time.
  • It offers on-demand learning – With an LMS in place, your employees have around-the-clock access to training materials. They also have the option of revisiting the courses if they want to review the material.
  • It allows anytime, anywhere learning – mLearning – or mobile learning – is a growing trend, with organizations now delivering training courses on such mobile devices as smartphones and tablets.

How an LMS benefits your organization

  • Helps improve your employees’ performance – With an LMS in place, you can access eLearning courses on demand. It keeps your employees current on all recent developments and compliance norms, which helps improve their overall performance.
  • It speeds the process of compliance training – Bringing new hires up to speed faster is another advantage. Even for established employees, an LMS helps get everyone on board simultaneously when organizational changes occur, or new compliance regulations are established.
  • It reduces cost – As organizing and conducting face-to-face training is costly, an LMS helps reduce your overall training cost.
  • It helps multiple site deployment – You can conduct training at different locations without concerns about training consistency and uniformity. The same message is delivered across all locations, and everyone has access to the same material.
  • Everyone gets a chance to attend the training – Employees have the flexibility to schedule their training to their convenience – either completing the session at once, or as they have time, depending upon their workflow.
  • It can align with your organization’s learning needs – An LMS is a powerful corporate training tool that takes into consideration your organization’s learning needs. You can train your employees for new initiatives easily, consistently and effectively, and measure the impact of learning.  

What to look for in an LMS

When you buy LMS software for your organization, you need to make sure that it offers features that keep your employees engaged. If the LMS you purchase lacks compelling functionalities, it will be difficult to generate user engagement.

lms, software, lms tools, corporate training

Software Advice conducted a survey of full-time employees to learn which popular LMS features they would like to use the most. A summary of the findings were reported by Brian Westfall, Senior Content Analyst for Software Advice.

  • Micro-learning engages more than half of employees – Because 58% of those surveyed said they would like to engage more with the training content if it was broken up into shorter lessons, micro-learning is a growing trend.
  • Gamification – In the survey, 35% of the employees said that real-life rewards based on the progress of learning would be the top gamification incentive for using their organization’s LMS. This is another trend that is quickly spreading. LMS systems have incorporated many video game-like functions, such as leaderboards, badges and point systems.
  • Social learning modules, such as discussion boards and content sharing – In the survey, 24% of respondents said that the discussion board – followed by content sharing (23%) – would be the social learning module that engages them the most with their company’s online learning tools. Another popular trend in online learning is the surge in social learning due to the rise of the social media in the last decade.
  • Mobile access – In the survey, employees were asked whether they would be more comfortable using corporate training software on their mobile devices. Almost half of them (48%) said they are more likely to use an LMS on their mobile devices, but surprisingly 39% of them said that mobile access would not make any difference to them.

If a learning management system is what you are looking for, DocuServe has solutions that will help you produce, manage and distribute your eLearning content without the need to hire an expensive in-house content development team. Our comprehensive LMS tool can take your learning and training standard to the next level. Contact us for all your eLearning needs, and increase the engagement of your team members.

BYOD in Small Business

What You Need to Know Before Your Company Adopts BYOD

What You Need to Know Before Your Company Adopts BYOD

The bring your own device (BYOD) movement continues to gain momentum, and is redefining the workplace. Organizations of every size in almost every industry now allow – if not actively encourage – employees to bring their own personal device (laptop, tablet, smartphone or USB drive) to the job for work purposes.

Although BYOD offers companies considerable advantages – such as a more flexible/mobile workforce, increased productivity and less expense on outfitting employees with hardware – there are significant security risks that can leave companies vulnerable to data theft and other cybercrimes. Before your company goes BYOD, be sure you take the necessary risk mitigation measures.

Considering the number of companies joining the movement, these statistics compiled by Insight put the importance of security into perspective:

• 59% of organizations allow employees to use their own devices for work purposes; another 13% had planned to allow use within a year (Tech Pro Research).

• 87% of companies rely on their employees using personal devices to access business apps (Syntonic).

• As of 2016, six out of 10 companies had a BYOD-friendly policy in place (Syntonic).

Writing for intranet company Interact, Lisa Michaels notes that a successful policy needs to comprise a total “security culture” that consists of the following components: Policy, People and Technology. Without all three working together, BYOD policy risks failure through non-compliance.

Policy – establishing rules and regulations

Employees need a detailed, yet easy-to-understand policy regarding BYOD rules.

A basic set of rules should include the following:

• Passwords – State the importance of using strong passwords for apps, and install a password manager to make passwords easier to use and handle. Combining password management with remote wipe/lock protection will provide an even stronger security measure.

• Lost or stolen device – Steps employee needs to do to report it, and what company will do to protect its data. For example, once the loss of the device is reported, the company will immediately remotely wipe the device. Employees need to understand that even if the device is recovered, all data – including their personal data – is gone forever (for all practical purposes).

• Limit the use of apps – According to Sam Imandoust, Esq., legal analyst for the Identity Theft Resource Center, apps can provide an open door to malware installation and data breaches.

• Installation of up-to-date security software on all devices.

• Regular back-up of all locally-stored data on a regular basis – With the afore-mentioned procedure for remotely wiping lost or stolen devices.

• Restrict the use of jailbroken or rooted devices on your corporate network – Michaels notes that while these devices may have increased functionality, they’re also more exposed to security threats. This is due to the fact that they’ve been modified to bypass standard protections offered by the mobile operating system.

• Only connect to a secure Wi-Fi network – Unsecure networks leave devices vulnerable to hacking and other types of attacks. Because employees may need to use their device in a location with public Wi-Fi, Michaels recommends companies deploy a secure virtual private network (VPN) to keep data safe from interception.

• People – the importance of employee training and commitment

A comprehensive policy won’t protect your company’s data if employees ignore it. To ensure employee buy-in and commitment, go beyond the initial kick-off meeting/training session to create a culture of compliance. Conduct ongoing education sessions about recognizing and avoiding online scams, sketchy websites or downloading random apps. Training could include webinars, videos, quizzes or – yes – PowerPoint presentations. Bulletins alerting employees to a specific threat can also be emailed and/or announced on the company intranet.

Technology – staying ahead of the cybercriminals

As security technology is constantly being updated, your IT department not only needs to stay current, but, as Michaels recommends, provide ongoing support for employee devices to ensure proper configuration and consistency among devices. As with the employee training component, continual involvement is key to keeping devices – and company data – safe.

Fortunately, overcoming the challenges of BYOD does not need to overwhelm your organization. DocuServe has the industry experience and solutions to protect company data in the BYOD work environment, keeping employees productive without risking data loss. Our eServe encryption solution provides content security in the cloud, mobile access, security at rest and in motion, encrypted data security, remote wipe and much more.

Contact us to learn how DocuServe can be the ideal solution for your company’s move to the brave new BYOD world.

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